Workplaces

Workplaces are an optional component of the payroll framework, used to calculate workcover liability premiums. Workplaces are defined by the Workcover Authority and will generally be located under one roof, but may also be several physical locations. Each workplace must be entirely located in one state due to the different workcover premiums and rulings.

Opening the Workplace File:

To open the workplace file:

  1. From the navigator select Company > Maintain company.
  2. In the Company Maintenance window select the Workplaces node on the left

-- OR --

  1. From the navigator go to Payroll > Payroll framework > Workplaces.
  2. Double click to open the workplace file on screen.
ClosedAdding a New Workplace
  1. Once the workplace file is open, select the Workplace node on the left.
  2. Click on the Add New button on the right.
  3. Complete the information on the Details tab below as required:
Field Explanation
Workplace

Enter a unique code to identify this workplace in the system. You can enter up to 12 characters.
Workplace Description

Enter a description for this workplace. You can enter up to 35 characters.
Industry Class Enter the Workcover Industry Classification (WIC) applicable for this workplace. This is used by the Workcover Authority and your workers compensation insurer to determine your industry and premiums.
W/C Premium % Enter the applicable premium percentage for this workplace. Your total liability will be multiplied by this rate to calculate the premium payable.
Include Apprentice If you wish to include apprentice wages in your workers compensation liability, select this box and tick the apprentice setting on the Employee Characteristics tab.  
Include Traineeships If you wish to include wages for trainees in your workers compensation liability, tick this box and select the Trainee setting on the Employee Characteristics tab.
Include SGC If you will be including SGC payments in your workers compensation liability, you can select this box. You must also select the relevant Superannuation pay items on the items tab.
Include CDEP Wages If you will be including CDEP payments in your workers compensation liability, you can select this box. You must also select the CDP: CDEP Payments pay item on the items tab.
Insurer Select the workers compensation insurer from the drop down list, or click <<Add New>> to create a new one.
Account Details Enter destination bank account details here. These details print on the workplace liability reports.
  1. Click the Items tab.
  2. Select all pay items which are to be included in the workers compensation liability. Check with the relevant workcover body for more information, as liabilities can vary from state to state.
ClosedEditing a Workplace:
  1. Once the workplace file is open, select the Workplaces node on the left.
  2. Select the required workplace on the right, then click Edit.
  3. Complete the details for the workplace (as described previously).
  4. Select the Items tab to edit the payment types which are included in workcover liability for this workplace.
ClosedLinking a Workplace to a Department (Employee)

For the purposes of gathering costs for calculating workcover liability, workplaces are linked with departments. All employee wages are passed to the workplace through the associated department. For example, once Department A has been linked to a Victorian workplace, 'ordinary time' paid to an employee in Department A will become part of the liability for the Victorian workplace (provided the workcover liability definition for Victoria has been completed).

  1. First, link the workplace with a department, by editing the department file.
  2. On the Conditions of employment tab in the Employee file, ensure that the relevant employees are linked with the department.
  3. For each workplace, the system calculates liable wages paid to employees in the linked department. This figure is reported on the workplace liability report, located in System reports | Historical | Taxation.
ClosedDefining the Workcover Liability

You must complete the following settings to have the system calculate a workcover liability:

It is your own responsibility to ensure that the configuration complies with current legislation.

  • Workplaces
    • On the Items tab, select all pay items which are part of the workcover liability for the relevant state.
    • On the Details tab, enter the premium % rate. (Optional) Also on the Details tab, select the wage types to include.
  • Employees
    • Edit the employee file using an F3 search.
    • (Optional) On the Characteristics tab of the employee file, ensure that the appropriate Apprentice / Trainee / CDEP boxes are ticked.
    • On the Conditions of Employment tab, ensure that the employee(s) are linked with the required department.
  • Departments